Any registered/licensed company showing an interest in reaching and tapping into this vast potential market is welcome to participate in our show. Companies can be active as an exhibitor or as a major supporting sponsor or in both categories.

1. We accept the following:
• Company check
• Money Order
• Cashiers Check
2. 50% deposit is required upon signing of contract
3. Balance is to be paid before November 15th 2009
4. Deposit is non-refundable, whether exhibitor makes appearance in the show or not.

Every exhibiting company is allotted exhibitor badges based on their contracted booth space. A standard booth 10' x 10' is allotted 4 badges and subsequently. Exhibitor badges are STRICTLY for identification of exhibitor personnel working in your company's booth and NOT to be used for admission into the show halls on both show days. Exhibitors will be granted access into the show halls on move-in day with the badges. For security purposes, these badges are NOT to be used for friends, clients, etc.

12/17 2:00PM - 4:00PM Exhibitors' Preparation Meeting

01/15 7:00AM - 7:00PM Move-in/Decoration Day

01/16 10:00AM - 7:00PM 1st Show Day

01/17 10:00AM - 7:00PM 2nd Show Day

01/17 7:30PM - 11:59PM Move-out Day

The exhibitor meeting will be hold on Dec. 17th 2009 at Chinese Culture Center. We will also be mailing out the official invitations to all exhibitors. Please mark your calendar to attend the meeting as all relevant details will be discussed and exhibitor package containing the manual, badges, admission tickets, etc will be given out.

Location: 9443 E Telstar Ave, El Monte, CA 91731

Every exhibiting company is allotted exhibitor badges based on their contracted booth space. A standard booth 10' x 10' is allotted 4 badges plus 8 admission tickets for two show days. Exhibitor badges are STRICTLY for identification of exhibitor personnel working in your company's booth and NOT to be used for admission into the show halls on both show days. Exhibitors will be granted access into the show halls on move-in day with the badges. For security purposes, these badges are NOT to be used for friends, clients, etc.

Form Download	Expo Floor Plan & Layout
Phone Service Application Form	General Floor Plan Layout
Internet Service Application Form	Hall #4
Electricity Order Form	Hall #5
Tax Form for California Special Events Certification	Hall #6
Tax form for Temporary Seller's Permit Application	Hall #7
LA County Health Permit Application Form	Hall #8
Multi-booth and Extra Equipment Application Form
Exhibitor's Meeting Invitation
LA County Health Permit Instruction (PPT file)

Any exhibitor requiring phone lines or internet access services please order directly from Fairplex. Please fill out the order form and send or fax to Fairplex. Please contact Pat Williams at (909) 865-4300 for phone line applications and Judi Brooks at (909) 865-4144 for internet applications and questions.

• Credit Card Swipes ..(888 Number) $35 per line / day
• California .................(Dial 9 Access) $45 per line / day
• Continental U.S. ......(Dial 9 Access) $65 per line / day
• Service actived by 9 A.M. of first service date
• All requests must be received no later than 5 days
• prior to the first date of service.
• $25.00 one time setup fee will apply for each location.
• Download application form for phone service

HIGH SPEED INTERNET ACCESS RATES

• $150 for ONE computer coonection for 2 days
• $195 for TWO computer coonection for 2 days
• $250 for THREE computer coonection for 2 days
• Download application form for internet service

Note: Price above are for inside building locations only
For more than 3 connections or outside connections, please call for quote

All exhibitors needing electrical services. Please apply directly to Edlen before 12/24/2009 to take advantage of the discount price. Elden's personnel will take all orders, collect payments and answer all questions pertaining to electricity usage. You can call them at: (714)985-1480. All orders after the deadline will be charged at regular prices. Please order the right voltage for all your electrical needs and provide your own extension cords on both show days.

The discount price for cooking food vendors is only $76.00 for 4000 watts. The cost of every 2000 watts increment is $76.00. Only cooking food vendor's electrical fee are to be paid to: CHINESE OVERSEAS MARKETING SERVICE CORPORATION (or COMS Corp), and forwarded to Edlen on your behalf.

Please contact Elden Electrical Co. directly to order your electricity and they are also able to help and answer any questions/inquiries that you may have.
Download electrical order form

All exhibitors need to fill out SPECIAL EVENTS CERTIFICATION FOR STATE OF CALIFORNIA BOARD OF EQUALIZATION.
Download Special Events Certification

On both show days all exhibitors who are selling products should have their copy of their seller's permit displayed at their booths at all times as the tax personnel will go on their rounds to check. If you do not have a seller's permit you can apply for a free temporary permit at:

Board of Equalization
1521 W. Cameron Ave., #300, West Covina, CA 91790
Tel: (626)480-7236
Contact: Victoria Lee
Download Temporary Seller's Permit Application.

According to County of Los Angeles Department of Public Health regulations all food product booths must pay the applicable fees and submit the health permit application forms.

Applicable Fees:
a. Food Preparation Booth (Perishable Food) - $166.00
b. Pre-package Booth - $58.00
c. Food Demonstration Booth - $39.50
d. Pre-package Booth+Food Demonstration = $58.00+$39.50 = $97.50

All fees are to be submitted to the organizer before December 25th, 2009 payable to: CHINESE OVERSEAS MARKETING SERVICE CORPORATION (or COMS Corp) for temporary permits at Pomona. The organizer are collecting all fees on behalf of the Health Department.

Department of Health Services:
1435 West Covina Parkway, Room 10, West Covina, CA 91790
Tel: (626) 813-3364
Contact: Ana Leduff
Download Health Application forms

Upon signing of contract and receipt of deposit, exhibitors have the opportunity to choose the best location from the booths available. It is to your advantage to sign up early as booths are offered on a first-come-first-serve basis. Exhibitor can contract for booth space until sold out.

The cost of a single booth is basic on the booth location.

1. Cost of booth:
   

   Hall #4	Regular Booths	$1,500
   	Premium Booth (2 Booths + Sponsorship) (4218, 4219), (4220, 4221), (4318, 4319), (4320, 4321), (4418, 4419), (4420, 4421), (4518, 4519), (4520, 4521), (4618, 4619), (4620, 4621)	$4,800
   	Food Vending Booths	$1,200
   Hall #5	Regular Booths	$1,200
   	Entrance Premium Booth (2 Booths) (5201, 5202), (5301, 5302), (5401, 5402), (5501, 5502)	$2,800
   Hall #6	Regular Booths	$1,300
   	Entrance Premium Booth (2 Booths) (6201, 6301), (6401, 6501)	$3,000
   Hall #7 Food Expo	Regular Booths	$1,200
   	Entrance Premium Booth (2 Booths) (7201, 7301), (7401, 7501)	$3,200
   Outside Booths	Regular Booths	$1,500
   	(A01a-A01b) (2 Booths)	$2,800
   	(A02-A03) (2 Booths)	$4,200
   	(A04-A05) (2 Booths)	$4,500
   	(A06-A07) (2 Booths)	$3,200
   	(A09-A10) (2 Booths)	$3,600
   	(A11-A12) (2 Booths)	$3,200
   	A13, A14, A15	$1,600
   	Outside Food Booth Requirements
   	A. 地毯 10 x 15 Carpet	$100
   	B. 紗帳 Mesh Food Wall	$200
   	C. 透明板 Sneeze Guard	$50
   	D. 洗手設備 Sanitary Station	$50
   	E. 電力 Electricity with 4000 watts power supply	$76
   	F. 衛生局費用 Fee for Health Deaprtment (subjected to change)	$39.50-$166.00

   
   
2. 50% deposit is required upon signing of contract.
3. Deposit is non-refundable, whether exhibitor makes an appearance in the show or not.

1. Size: 10ft x 10 ft
2. Height: Full heights is 8 ft, divider between booths is 3 ft
3. Equipment:
   • One full draped booth
   • One 2 ft x 8 ft draped table
   • Two chairs

If vendor has more than one booth for the products display, there are four(4) examples for vendors' preference.

• 2A is the standard setup, no divider in between two booths.
• 2B is the custom setup, no cross frame and divider in between and in front two booths. (2B is so called "Open Booth")
• 3A is the standard setup, no divider in between three booths.
• 3B is the custom setup, no cross frame and divider in between and in front three booths.

It applies to all multiple booths.

If vendors need more equipment, please download this form

Exhibitors are responsible for the decoration of their booths. We recommend professional exhibit display booths and signs/banners. No big banners are allowed to be hanged over the booth height. High tents are also prohibited inside the halls. Any customized decoration involving erections above standard heights must have their blue prints submitted for pre-approval.

We recommend the following Companies offering various booth decoration services

Logo Embroidery/ Imprinting
TAI. GELES, INC.
10826 Central Ave., South El Monte, CA 91733
Tel: (626) 448-9018
Contact: Mr. Chao

Signs/Banners
HUNG TOU SIGN CO.
1031 Westminster Ave., Alhambra, CA 91803
Tel: (626) 289-0464
Fax: (626) 289-0892
Contact: Mr. Kwan

Exhibits/Displays
EU-VECTOR EXHIBIT DESIGN INC.
275 S. Third Ave., #1B, City of Industry, CA 91746
Tel: (626) 934-0360
Contact: Mr. Tai

We have three (3) food courts in Buildings 4, 5 and 6 for food vendors to sell hot and fresh food.

Vendors can provide and sell all food and beverage products at the event. In addition, the Asian American Expo may sell non-alcoholic beverages, specially Sparkletts water and Coca-Cola products only. Coca-Cola brands (including Coke, Diet Coke, Sprite, Powerade, Full Throttle, etc.) and Sparkletts water are the exclusive products of Fairplex. No competing brands may be served or marketed on Fairplex property. Furthermore, no other entity may sell, sample or give away any alcoholic beverage. Cornucopia Foods, LLC concession stands are the sole use of Cornucopia Foods, LLC and are therefore not available for use by any other entity or organization.
All vendors wishing to sell and/or sample food and/or beverage products at Fairplex must provide original certificates of insurance (Product Liability of $1,000,000.00) to Fairplex. Furthermore, they must comply with Fairplex food and beverage guidelines as well as all Health Department regulations. It is the responsibility of the Asian American Expo to see to it that all insurance and health department requirements are met.

If vendors are cooking in the outside booth, vendors need to pave a plastic sheet on the ground and a carpet above the plastic sheet under the booth table.

Please note: Food stands (outside of building) must be protected from dust contamination on 4 sides and top. A service opening of no more than 216 square inches (12"x18") is allowed. The screen cover cost is $300.

As no open flame cooking equipment is allowed inside the show halls, we provide special area for food exhibitors who need to prepare food. The specifications and cost are:

• One tent has two stands
• One stand Size: 5ft x 10ft
• Cost: $100/Stand
• Equipment: 1 Undraped Table/Stand

Quality Inn. － Walnut
Address: 1170 Fairway Dr., Walnut, CA 91789
Tel: 909-594-1565
Website: www.qiwalnut.com
Special Room Rates for Asian American Expo

Sheraton Suites Fairplex
Address: 601 West McKinley Ave., Pomona, CA 91768
Tel: 866-716-8130 909-622-2220
Fax: 909-622-3357
Website: www.Sheraton.com/Fairplex
Special Guaranteed Room Rates (During 1/12 to 1/18/2010): $89.00 + TAX for Single and Double Occupancy; $99 + TAX for Triple Occupancy; $109 + TAX for Quad Occupancy

Comfort Inn Pomona
(With Free Breakfast, 5 mins drive from Pomona Fairplex)
Address: 1421 S. Garey Avenue, Pomona, CA 91766
Tel: 909-620-0099
Fax: 909-620-0100
Website: www.CHOICEHOTELS.com
Special Room Rates for Asian American Expo

Comfort Suites Ontario Airport
(Complimentary American Breakfast, Airport Shuttle, High-speed Internet)
Address: 1811 E. Holt Blvd., Ontario, CA 91761
Tel: 909-605-0700
Fax: 909-605-0779
Website: www.Ontcs.com
Special Room Rates for Asian American Expo: $69.00 + TAX for One King or Two Queen Suites